{"id":5196,"date":"2019-02-26T11:48:11","date_gmt":"2019-02-26T11:48:11","guid":{"rendered":"https:\/\/max-drake.cc\/?p=5196"},"modified":"2019-02-26T13:13:00","modified_gmt":"2019-02-26T13:13:00","slug":"free-notion-all-in-one-workspace-first-look","status":"publish","type":"post","link":"https:\/\/max-drake.cc\/?p=5196","title":{"rendered":"Free Notion all in one workspace. First look"},"content":{"rendered":"

Write, plan, collaborate, and get organized. Notion is all you need \u2014 in one tool. For teams & individuals \u2014 Web, Mobile, Mac, Windows<\/em><\/p>\n

It does Notes\/docs, Tasks\/Projects, Knowledge base & Databases (actually looks like Coda sheets not sure if it does calculations on cells though). You can link\/share with others pages you have setup.<\/p>\n

There is a free version that allows\u00a0 up to 1000 blocks<\/strong><\/span> (This is like a specific cluster, say paragraphs of text, a list, an image. Once over that individual pricing is $4us\/month.\u00a0 See here for pricing plans<\/strong><\/a>.<\/p>\n

There is online access<\/strong>, a desktop app<\/strong> and an android app<\/strong> as well. So easy to get to the source information from any location.<\/p>\n

In your settings & Members\u00a0<\/strong> it shows how many of the blocks you have used so far, so you can keep an eye on your limit.<\/p>\n

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Pages<\/h2>\n

The interface is a bit like a web page. Instead of Html it uses “Markdown” to write on the pages<\/p>\n

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You select a new page and can, from there, select a lot of different options. You can have sub-pages to the main page, Therefore making the Main page the SECTION or TOPIC.<\/p>\n

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The Database<\/h2>\n

The “database” can act like a spreadsheet but its a bit cumbersome putting in the formula for basic calcs.<\/p>\n

I suppose you set them up and then leave them to do the work. It looks like there is a variety of options in the ‘database”, like multi-select and tickbox, these would be handy if using a list on a mobile device where you want to simplify interactions.<\/p>\n

Actually\u00a0 it might be an interesting exercise to do an expense tracker\u00a0 or timesheet using this tool.<\/p>\n

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The tag column cal be colourised for different tags, which would make it handy to filter. One of the recommendations of the hacks video below was to use one big Database table and filter by tags, so that only counts as one block, then copy link with filter to another page.<\/p>\n

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Import\/Imbed<\/h2>\n

The example below is of an embedded google sheet (stored on Drive). It can be edited here so that is useful for keeping it updated.<\/p>\n

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Sharing\/Collaboration<\/h2>\n

I need to explore this feature further. For free version there is unlimited sharing, so it is easy to send a link to others.<\/p>\n

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It does have a track on who has been editing a page if you’ve shared it.<\/p>\n

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Also, the other thing that was bothering me, was I couldn’t find where you could print something out, I found that you could could export as PDF. If you wanted something in another format I suppose you could use an OCR (Optical Character Recognition tool) if cutting\/pasting was not a viable option.<\/p>\n

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Add Items<\/h2>\n

Not only can you add text, or lists etc , but also images, videos, links, audio files, and embed from other locations and change colours and also some advanced items such as mathematics blocks and save to template.<\/p>\n

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Keyboard Shortcuts<\/h2>\n

Something else dear to my heart is keyboard shortcuts, although some of them are quite lengthy. Still, if you are working in the environment for long enough they will speed up the work.<\/p>\n

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\"\"\u00a0Managing limited blocks<\/strong><\/h2>\n

The video below shows how to manage the 1000 block limit by using methods to reduce the block count.
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